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How to scan an identity document in a professional way?

The right reflexes for copying or scanning an identity document

Many business environments require copying a customer's ID: banks, consulting firms, or the hospitality industry, among others. Making a hard or digital copy of the document is a quick and economical way to meet this need… But it's not as simple as it seems. It is indeed necessary to be well equipped, in scanners or in multifunction printers, so that the task is simple, the rendering of quality and the saving of time and money very real.

Nowadays, there are many options for copying an identity document in the professional setting. Let's consider together the advantages and disadvantages of each of these alternatives.

I need to copy or scan an ID: what options do I have?

1 - Make a photocopy

The most traditional way to make a copy of an ID card is to use a photocopier. However, this option takes time because it is complicated to position the two sides of the document on the same sheet to facilitate reading. Often the result is unprofessional.

2 - Acquire software

Software has been specifically developed to meet the growing demand from companies for the management of copies of identity documents. These programs installed on the computer allow the identification document to be scanned into an external file. Although their operation is simple, the cost of these tools is generally very high and their functionalities too specific, so that they are not always profitable.

3 - Use a document scanner or multifunction printer

There is a third option: use a multifunction printer or a document scanner, making it easier to copy and/or scan identity documents. This option is perfect for saving time and money because its operation is intuitive and the results professional and quality, every time.

Technology drives productivity, especially in the hospitality industry

In the business environment, process efficiency is the key to productivity. Wasting time on superfluous tasks can generate “hidden” costs, but investing time and resources in those tasks that could be automated, or carried out more efficiently, is detrimental to the profitability of a company.

It is therefore essential to use the tools available to us to facilitate daily tasks. They allow workers to be more productive and are an excellent long-term investment for any company, regardless of its sector.

For example, in the hospitality industry, responsiveness is an essential part of customer service, especially when checking in customers. People staying in a hotel do not appreciate having to wait too long at reception and want to reach their room as quickly as possible. This is why this sector uses appropriate technologies capable of speeding up and facilitating check-in.

Beyond being handy for IDs, the document scanner can also scan documents related to joining a loyalty program or receiving advertising information. Thus, the customer experience is optimized and, for its part, the hotel establishment obtains higher satisfaction rates without making a significant investment.

With the right equipment, professional scanners or printers, it is possible to perform these tasks smoothly and without a hitch, which improves productivity and guarantees reduced waiting time for customers.

For professionals, knowing and using the most appropriate technology on the market can make the difference for each daily task, especially in the face of competition. Indeed, it limits the time and energy allocated to tasks that can be simplified and makes it possible to offer a better service to the user by improving his level of satisfaction.

ADDIS Technologies offers to combine scanners with cloud / on-premise software that provides additional services to simple digitization: OCR - automatic recognition - Electronic archiving (GED - DMS - ECM)

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